Protecting your personal information
We take the need to protect your personal information very seriously, viewing it as fundamental to our business relationship with you. We have taken measures to ensure the collection of your personal information surpasses both our obligations as legal service providers to you, as well as the rigorous requirements of privacy legislation.
What legislation regulates the collection of personal information?
We are committed to upholding the stringent standards set out in the legislation known as the Personal Information Protection and Electronic Documents Act (“PIPEDA”). PIPEDA is based on balancing an individual’s right to the privacy of their personal information with the need for organizations to collect, use, or disclose personal information for legitimate business purposes. Because this legislation was designed to help protect your privacy, it achieves this goal by setting out limits on, and rules for, the collection, use, and disclosure of personal information collected in the course of commercial activities. In a nutshell, this means that when we collect your personal information, we will ensure, amongst other things, that such information is:
- Gathered with your consent
- Collected for a reasonable purpose
- Used only for the limited purposes for which it was gathered
- Open for your inspection and correction
- Stored securely
Why is your personal information collected?
The overarching purpose of collecting your personal information is to enable us to provide you with the very best legal services possible. By obtaining specific personal information from you, we are able to provide you with appropriate legal recommendations and assessments.
What type of personal information is collected?
With your consent, we collect personal information for many purposes, including but not limited to the following, and by providing us with your personal information you consent to our using your personal information for such purposes:
- to establish and manage client relationships
- to avoid conflicts of interest and fulfill legal duties. This may include the sharing of Personal Information by and between RZCD personnel and affiliated companies and partnerships for such purposes;
- to share Personal Information to and from third parties for the purpose of providing legal services. Such third parties may include opposing parties; parties in interest; opposing, foreign and other counsel and advisors; witnesses; decision-makers; and experts;
- to establish and maintain commercial relationships with clients, suppliers and other third parties, including to issue invoices, administer accounts, collect and process payments, and to fulfil contractual obligations;
- to distribute newsletters, conference information and other material to individuals on our mail and e-mail lists, including via third party mailing houses and e-mail service providers;
- to develop and manage our knowledge-management precedent systems and databases;
- to develop and manage RZCD's business and operations;
- to detect and protect RZCD and other third parties against error, negligence, breach of contract, fraud, theft and other illegal activity, and to audit compliance with RZCD policies and contractual obligations;
- to engage in business transactions, including the purchase, sale, lease, merger, amalgamation or any other type of acquisition, disposal, securitization or financing involving RZCD;
- as permitted by, and to comply with, any legal or regulatory requirements or provisions; and
- for any other purpose to which you consent.
How is your personal information gathered?
With your consent, we will endeavour to gather your personal information by whatever method is most convenient for you including, but not limited to, collection in person, collection via telephone, collection via facsimile, collection via email, and / or collection via the internet.
Is your personal information secure?
We have policies and procedures in place to ensure your personal information is secure. For example, when we store your personal information on a server, we ensure that there are appropriate electronic security systems in place to safeguard such information.
Who may gain access to your personal information?
We apply the strictest policies and procedures to ensure that the disclosure of your personal information is restricted to our authorized employees and to trusted outside service providers who work with us and who have a legitimate business purpose for accessing such information. Our employees, for example, are aware that any unauthorized access to and / or disclosure of your personal information could lead to their dismissal.
Would certain circumstances necessitate the disclosure of personal information without your consent?
As a general rule, we will never release or disclose your personal information without your express consent. This said, there are exceptional circumstances that may necessitate disclosure such as:
- Where we are required to disclose such information by law
- Where disclosure is necessitated by an emergency
- Where disclosure is necessitated by our need to collect monies owing to us
- Where disclosure is necessitated by our need to limit damages that we otherwise might sustain
Where required or permitted to disclose your personal information without your consent, we will not disclose more information than is necessary.
Would your personal information be sold?
We do not sell, trade, barter, or exchange for consideration any personal information that we obtain from you.
Can you update or correct your personal information?
We strive to ensure that your personal information is up-to-date and accurate. As a result, we encourage you to update and correct any errors respecting your personal information as often as necessary.
How long is your personal information kept?
We only keep your personal information for as long as it is required by law, or as long as we require it to complete our business obligations to you.
Do you have any questions or suggestions?
We welcome all questions and suggestions. If you would like to get in touch with us, please contact us at the following coordinates:
Lyle C. Belkin
RZCD Law Firm LLP
700-77 City Centre Drive
Mississauga, ON L5B 1M5
(Phone) (905) 848-6100